Redaktum · For authors
Your Paper's Journey
From submitting to presenting: one link, no account, and what happens at each stage — including what you can see when, and what you cannot.
- Audience
- Authors submitting a paper
- Reading time
- ~12 minutes
- You need
- The link in your email — not an account
- Sections
- 7 stages + FAQ
Before you begin
Overview
You do not need an account. Everything happens on one page, and the link to it arrives by email the moment you submit.
This guide covers what the conference will not tell you: what you can still change at which stage, what you can see and when, and why a door closes when it does.
The product does not make the decision
Redaktum does not score your paper, does not suggest accept or reject, and does not pick reviewers on the conference's behalf. The committee decides; the product is only where that happens and what records it.
At a glance
The journey at a glance
- 01
Submit
Title, abstract, authors, contact address
- 02
Link
A reference code and your own page
- 03
Review
You can correct it until the first reviewer
- 04
Response
If the conference opens it: one reply
- 05
Decision
One of four, by email
- 06
Final version
Camera-ready file and attachments
- 07
Register
Being accepted is not being registered
Stage 1 · /submit
Sending your paper
The conference gives you an address that ends in /submit. The form asks for a title, an abstract, the authors, and a contact address. If the conference asks for a file, you can upload it in the same step or add it later.
- The contact address is where everything goes. The decision letter, the reminders and your private link all arrive there, so use an address you will still read in three months.
- Mark who will present. Certificates and the programme use that, not the author order.
- If the conference has tracks, pick one. The rules for that track — page limits, who may be first author — appear under the choice.
Stage 2 · /p/…
Your link and reference code
Submitting gives you two things: a short reference code such as S-4K2M, and a link to your own page. Use the code when you write to the organisers. Use the link to open your page.
That page always shows where your submission stands, what has been uploaded, and whatever the committee has told you so far.
Stage 3
While it is being reviewed
You can correct the text and re-upload the file up until the first reviewer is assigned. After that the page locks, and this is deliberate: a reviewer reading one version while the committee decides on another would make the whole process meaningless.
Withdrawing
You can withdraw at any time. A withdrawn submission is not deleted — reviewers may already have spent time on it, and "how many papers came in" should not change afterwards.
You cannot withdraw once a decision has been made; at that point you have to write to the organisers.
Stage 4 · not in every conference
Responding to the reviews
Some conferences open an author response window. If yours does, the reviewers' comments appear on your page before any decision is made, and you get one reply.
- It is one text, not a conversation. You can rewrite it as often as you like until the window closes, and not afterwards.
- Reviewers who have already written their review are told your response is there, and may update what they wrote.
- You will never see who the reviewers are. They appear as "Reviewer 1", "Reviewer 2" — unless the conference runs open review and says so.
Stage 5
The decision
The committee's decision arrives by email and stays on your page. It is one of four.
- Accepted
- Upload the final version and register. Both are on your page.
- Accepted subject to minor revisions
- Upload the corrected version; the committee looks again.
- Major revisions
- The committee has not decided yet and wants a substantially revised text first.
- Not accepted
- Your page stays open and the comments remain on it.
Stage 6
The final version and supplementary files
Once accepted, the upload box on your page asks for the camera-ready version. If the conference set a deadline for it, the box closes when that date passes; the date is shown before then and in your acceptance letter.
You can also attach supplementary files — a dataset, a long table, a video — up to ten per paper. They are listed separately from the manuscript so nobody has to guess which file is the paper.
Files are kept for five years
The files you upload — the manuscript, the camera-ready version and any supplementary files — are deleted five years after the conference's end date. The clock starts on the day the conference ended, not the day you uploaded. If you want your own copy, keep one deliberately: the deletion cannot be undone, and there is no second copy of an undownloaded file in the product.
Stage 7
Registering for the conference
Being accepted is not the same as being registered, and a paper whose author never registered is the thing organisers discover last. So the acceptance letter says both, and your page has the registration button on it.
Registering from your page links the two together, which means the committee can see that the person presenting this paper has paid — without matching email addresses by hand. If you have more than one accepted paper, they are all linked to the same registration, and the confirmation screen lists them so you can check.
Help
Frequently asked
I lost my link.
Write to the organisers with your reference code; they can issue a new one. The old link stops working the moment the new one is issued. There is no password to reset.
The page says the paper can no longer be edited.
The first reviewer has been assigned. This is a rule, not a fault: the text a reviewer read and the text the committee decides on cannot differ. If you need to correct a mistake, write to the organisers.
Can I find out who the reviewers are?
No. They appear to you as "Reviewer 1", "Reviewer 2". The single exception is a conference that announced it runs open review. The decision letter carries no reviewer names either.
Can I see the confidential note to the committee?
No — in no conference, at no stage. What you are shown are the comments the reviewers addressed to you.
There is no response box on my page.
Your conference does not run the author response step (§04), or the window has not opened yet, or it has already closed. It is also closed once a decision exists: what is written after a decision is a reply to the verdict, not a response to the reviews.
I cannot upload the final version.
The camera-ready deadline may have passed; the box closes on that date. Only the organisers can extend it.
I withdrew the paper but it is still listed.
A withdrawn paper is not deleted, it leaves the round. Reviewers may have spent time on it, and how many papers came in should not change afterwards.
I was accepted. Do I also have to register?
Yes. Acceptance and registration are two different things, and the second is the one that gets forgotten — a presenter in the programme with no registration is discovered in the week of the conference. The button is on your page (§07).
Something looks broken — who do I write to?
Anything about the science, the schedule or the fee is the conference's: write to the organisers with your reference code. If the page itself is broken, tell them too and they can reach us.
Son · End
End of this guide.
The conference organisers sent you this page. Every question about your paper is theirs — remember to quote your reference code.